---
title: "Employee Payroll Report"
url: "https://help.ontraccr.com/en/article/employee-payroll-report"
language: "en"
last_updated: "2025-06-26T17:56:37.843Z"
---

# Employee Payroll Report

## **📊 Employee Payroll Report**  
 

The **Employee Payroll Report** in Ontraccr provides a high-level summary of all employee timesheets within a selected date range. It's designed for payroll personnel to quickly access and export timesheet data for processing pay or saving PDF records.

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## **📍 Accessing the Report**

1.  Go to the **left sidebar**.
2.  Click **Reports**, then click **Reports** again to open the **standard reporting page**.
3.  Select **Employee Payroll** from the list of available reports.

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## **🧭 What This Report Shows**

This report is organized by **pay period** and displays time worked, organized by:

-   **Employee**
-   **Project**
-   **Date**
-   **Work type**, **Cost code**, and more

It supports **detailed filtering**, **column selection**, and **rounded vs actual hours** toggling.

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## **📅 Filtering by Date Range**

Use the **pay period dropdown** at the top to select:

-   Presets like **This week**, **This month**, **Last 7 days**, **Last 30 days**, etc.
-   Or set a **custom date range**

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## **🕒 Rounded vs. Actual Hours Toggle**

-   **Rounded toggle ON**: Hours are rounded based on your company's settings.
-   **Rounded toggle OFF**: Displays the **actual** time entries without rounding.

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## **📑 Show Summary Option**

-   **Disabled (default)**: Shows every task or job as a separate row.
-   **Enabled**: Groups entries with matching project details to show a summarized view.

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## **🧱 Column Selection**

You can choose exactly which data columns to include. Available columns:

-   **Division**
-   **Calculated wage**
-   **Regular hours**
-   **Break hours**
-   **OT hours**
-   **Double time hours**
-   **PTO**
-   **Saturday regular & OT hours**
-   **Sunday regular & OT hours**
-   **Total hours**
-   **Total cost** (based on wage x hours)
-   **Notes** (from timecard notes field)

Note: If Total Cost appears blank, check that wages are set in Staff > Manage Users for that employee.

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## **📋 Row Filters**

Each row filter works as both a **data display** and a **filter control**:

-   **Employee**: Select all or specific users
-   **Work Type**:
    -   *Project*: Time logged to a tracked project
    -   *Service*: Logged as service job without a formal project
    -   *Break*
-   **Project**
-   **Project Phase**
-   **Cost Code**
-   **Service Location** (optional, depends on usage)
-   **Date**
-   **Approved / Unapproved** time cards

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## **🧰 Show Zero Hour Time Cards**

-   **Enabled**: Includes employees who logged **no time** during the selected period.
-   **Disabled (default)**: Only employees who have submitted time will be shown.

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## **📁 Saving a Custom Report**

After configuring your filters:

1.  Click **Save**.
2.  Give your report a name.
3.  Choose **Public** (shared with users who have access to Reports) or keep it **Private**.
4.  Click **Confirm**.

You can find saved reports by toggling between:

-   **Saved**: Your custom filtered reports
-   **Company**: Built-in Ontraccr templates

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## **⬆️ Exporting Options**

Click the **three vertical dots** (top-right) to export:

-   **Export to Excel**: Raw data format
-   **Export to PDF**: Clean formatted summary
-   **Export by Project (PDF)**: Project-specific breakdown

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## **👥 Common Use Cases**

-   **Payroll processing**: Export Excel files for entry into payroll software.
-   **Audit logs**: Save PDF copies of employee hours and notes.
-   **Team performance summaries**: Quickly filter by division, project, or work type.

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## **📌 Quick Tips**

-   Use **Saved Reports** to avoid reconfiguring common payroll filters every time.
-   Enable **“Show Summary”** when you want grouped totals instead of detailed task rows.
-   Use **“Rounded”** carefully — it directly reflects company policy on timesheet rounding.