---
title: "Editing or Deleting Shifts: What Happens and Who Gets Notified"
url: "https://help.ontraccr.com/en/article/editing-or-deleting-shifts-what-happens-and-who-gets-notified"
language: "en"
last_updated: "2025-06-26T17:38:41.966Z"
---

# Editing or Deleting Shifts: What Happens and Who Gets Notified

## **🗑️ Editing or Deleting Shifts: What Happens and Who Gets Notified**  
 

### 📘 Article Purpose

This article explains how to **edit or delete** shifts in the Field Schedule, who can perform these actions, and how notifications are triggered for affected users.

* * *

## **✏️ How to Edit a Shift**

### 🧭 Steps:

1.  Click on any shift (draft or published) in the Field Schedule
2.  The **Shift Slider** opens
3.  Make your changes (date, time, users, description, etc.)
4.  Click **Submit** to save changes

* * *

## **✅ Who Can Edit Shifts?**

Only users with the **Manage Schedule** permission can:

-   Edit shifts
-   Delete shifts
-   Create new shifts

This permission is configured under:

**Settings > Roles & Permissions > Schedule > Manage Schedule**

* * *

## **🔔 Who Gets Notified After an Edit?**

If the shift is already published and assigned to users:

### Notifications Are Sent For:

-   Time/date changes
-   User being added or removed
-   Project or cost code updates (if clock-in fields are locked)

### Users Are Notified If:

-   The following are enabled in **Settings > Notifications**:
    -   **Shift Assignment/Update Notifications**
    -   **Scheduled Shift Reminders**
-   AND their **Preferences > Email or Push Notifications** are enabled

* * *

## **❌ How to Delete a Shift**

1.  Open the **Shift Slider** by clicking the shift
2.  Look for a **Delete** or **Trash icon** (UI may vary slightly)
3.  Confirm the deletion

⚠️ Only users with Manage Schedule permission can delete shifts.

* * *

## **🚨 What Happens After Deleting a Shift?**

-   The shift is **permanently removed** from the schedule
-   Assigned users will no longer see the shift
-   No historical record is kept (deletion is not reversible)

📧 Users may receive an email or push notification if notifications are enabled.

* * *

## **🧠 Best Practices**

-   Always notify users manually when deleting important shifts
-   Use the **Draft** state for temporary holds instead of creating & deleting repeatedly
-   Reassign users instead of deleting when a shift needs to be moved