---
title: "Editing Approved Time Cards in Ontraccr"
url: "https://help.ontraccr.com/en/article/editing-approved-time-cards-in-ontraccr"
language: "en"
last_updated: "2025-06-08T17:23:35.458Z"
---

# Editing Approved Time Cards in Ontraccr

## **✏️ Editing Approved Time Cards in Ontraccr**  
 

In Ontraccr, time entries that have already been **approved** can still be edited — but only by users with the appropriate permissions. This functionality is essential for correcting late-discovered errors, adjusting hours, or modifying cost codes after payroll review. This article explains how editing approved entries works, what permission is required, and what the workflow looks like post-edit.

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## **🔐 Required Permission:** `**Edit Approved Cards**`

To modify any **approved** time card entry, your role must have the **Edit Approved Cards** permission.

Without this permission:

-   You will see the entry in **read-only mode**
-   You can’t make changes or re-approve it
-   The entry status remains locked

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## **🧭 How to Edit an Approved Time Entry**

1.  Go to **Time Cards → Team Cards**
2.  Search for and select the user.
3.  Click into the relevant **pay period**.
4.  Locate the approved entry you want to change.
5.  If you have permission:
    -   An **Edit** button/icon will appear on the entry row.
    -   You can update:
        -   Start and end times
        -   Breaks
        -   Project or cost code
        -   Notes
6.  After editing, save the entry.

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## **🔄 What Happens After You Edit an Approved Entry**

-   The entry is **updated instantly** in the user’s time card.
-   There’s no system limit on how many times an entry can be updated post-approval — it's controlled purely by permissions.

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## **🧠 Use Case Example**

A supervisor notices that a worker’s approved time shows the wrong cost code for Tuesday’s shift:

-   They navigate to the worker’s time card
-   Click into the approved entry
-   Use the Edit button to update the cost code
-   Submit the change
-   (If needed) Re-approve or notify payroll

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## **🚫 Who Should NOT Have This Permission?**

Because it allows retroactive changes to payroll-impacting data, **Edit Approved Cards** should only be granted to:

-   Payroll administrators
-   Trusted managers or project leads
-   Roles where audit compliance and accuracy are ensured

Avoid enabling this for general supervisors or field workers unless necessary.

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## 📌 **Summary**

Editing approved time cards in Ontraccr is a high-trust feature designed to correct mistakes after final review. With the right permission, users can maintain time accuracy without resetting workflows or deleting entries — but access should be granted sparingly.