---
title: "Edit Block: Forcing User Revisions and Multi-User Contributions"
url: "https://help.ontraccr.com/en/article/edit-block-forcing-user-revisions-and-multi-user-contributions"
language: "en"
last_updated: "2025-05-26T21:48:14.125Z"
---

# Edit Block: Forcing User Revisions and Multi-User Contributions

## 📄 Edit Block: Forcing Revisions and Enabling Multi-User Contribution  
 

The **Edit Block** is a workflow step that **assigns a submitted form back to someone to revise it**—before the form can proceed to the next step. Unlike optional edits or approvals, the Edit Block enforces that changes **must** be made before the form can move forward.

* * *

## 🔁 What Is the Edit Block?

The Edit Block:

-   Assigns the form to someone after submission
-   Requires them to **make edits and resubmit**
-   Blocks the workflow from continuing until changes are made
-   Works great for **multi-user collaboration** or **office/field handoffs**

* * *

## 🛠 How to Use the Edit Block

1.  Go to **Step 3: Workflow**
2.  Drag the **Edit** Block into the canvas from the sidebar
3.  Connect a previous block (e.g. Submit or Approval) to the Edit Block’s input node
4.  Click **Select Recipients** and choose who will be assigned the edit:
    -   Form Author
    -   Roles (e.g., Office Admin, Safety Manager)
    -   Specific Users

> ⚠️ This is not the same as the “Allow Edit” option from Step 1 or editable approvals

* * *

## 🧭 What Happens in the Workflow

-   The recipient sees the form in their **Assigned** queue (with status = **Editing**)
-   They must open the form, make changes, and click **Submit Edit**
-   Only then will the workflow continue to the next step

* * *

## 🔍 Edit Block vs. Other Edit Methods

| Method | Description |
| --- | --- |
| **Editable Approval** | Approver can optionally make edits before approving |
| **Allow Edit (Step 1: Details)** | Makes form editable after submission (optional) |
| **Edit Block** | Forces edit and resubmission before proceeding |

* * *

## 🧠 Use Case Examples

| Scenario | Setup |
| --- | --- |
| Multi-person Toolbox Talk | Submitter fills base form → Edit block assigns to attendees for initials/signoff |
| Field fills urgent work order → Office completes it | Submitter logs urgent request → Edit block assigns to office team for line item/contract info |
| Safety form rejected → revisions needed | Rejection path leads to Edit Block assigned to form author |
| Multiple contributors | Add multiple Edit Blocks to force sequential user input (e.g., foreman → estimator → PM) |

* * *

## 📌 Tips & Best Practices

-   ✅ Use Edit Blocks for structured handoffs (Field → Office)
-   📋 Use **state = Editing** in Assigned tab to track pending edits
-   🔔 Combine with **Notify in App** or **Send an Email** blocks for alerts

* * *

## 🔒 Key Notes

-   You can only **force** edits using an Edit Block—not via permissions alone
-   Edits made through this block are **tracked in the timeline** of the form