---
title: "Dispatching Gantt Tasks to the Field Schedule: Turning Plans into Action"
url: "https://help.ontraccr.com/en/article/dispatching-gantt-tasks-to-the-field-schedule-turning-plans-into-action"
language: "en"
last_updated: "2025-06-26T17:46:46.569Z"
---

# Dispatching Gantt Tasks to the Field Schedule: Turning Plans into Action

## **📤 Dispatching Gantt Tasks to the Field Schedule: Turning Plans into Action**  
 

### 📘 Article Purpose

This article explains how to **convert Gantt tasks into live shifts** on the Field Schedule using the **Dispatch** feature.

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## **🎯 What Is Gantt Task Dispatch?**

Dispatching allows you to take a **planned task** from the Gantt Schedule and generate a **shift** in the Field Schedule—bringing your long-term plan into real-world execution.

🔁 This avoids re-entering task details manually and ensures alignment between planning and labor.

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## **➡️ How to Dispatch a Gantt Task**

1.  **Open the Gantt Schedule**
2.  Locate the task you want to dispatch
3.  **Double-click the task bar** or click the **edit pencil**
4.  In the **top-right corner** of the Task Slider, click **Dispatch**
5.  This opens the **Field Schedule Shift Slider**, pre-filled with:
    -   Title
    -   Project
    -   Assigned users (if selected)
    -   Expected user groups (if defined)
    -   Start date & duration
6.  Review/edit any shift fields as needed
7.  Click **Submit** to publish the shift (or **Save as Draft**)

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## **🛠️ What Fields Get Carried Over?**

| Gantt Task Field | Copied to Field Shift? |
| --- | --- |
| Title | ✅ Yes |
| Project | ✅ Yes |
| Assigned Users | ✅ Yes |
| Expected User Groups | ✅ Yes |
| Start Date & Duration | ✅ Yes (converted to shift window) |
| Notes / Labels / Color | ❌ Not carried over |

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## **🧠 When to Use Dispatch**

-   You’ve finished project planning and need to schedule field crews
-   You want to maintain a clean separation between **planning** and **execution**
-   You’re assigning long-term planned work as the scheduled date approaches

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## **🔁 Can I Dispatch the Same Task More Than Once?**

The system does **not prevent repeat dispatches**, but:

-   You may unintentionally create **duplicate shifts**
-   Best practice is to **track dispatched tasks manually** using labels or notes

* * *

## **📊 Use Case Example**

**Scenario**:

You planned a “Framing” task from July 1–3 in the Gantt chart and assigned 3 users.

**Action**:

On June 30, you dispatch the task →

A shift is created in the Field Schedule for July 1–3 with those users.