---
title: "Default Roles in Ontraccr: Admin, Manager, Supervisor, and Worker"
url: "https://help.ontraccr.com/en/article/default-roles-in-ontraccr-admin-manager-supervisor-and-worker"
language: "en"
last_updated: "2025-06-08T17:03:25.675Z"
---

# Default Roles in Ontraccr: Admin, Manager, Supervisor, and Worker

## **🧑‍💼 Default Roles in Ontraccr: Admin, Manager, Supervisor, and Worker**  
 

Ontraccr comes with four default roles that define what users can access and do within the platform. These roles — **Admin, Manager, Supervisor, and Worker** — each come with a baseline set of permissions. This article outlines the purpose of each default role, how they differ, and when to use each.

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## **🎯 What Are Roles?**

A **role** in Ontraccr determines:

-   What a user can see
-   What they can create, edit, or manage
-   Who and what they have control over

When you assign a **Position** during user creation or editing, you're choosing their role. Each role has its own **permissions**, configured under **Settings > Roles and Permissions**.

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## 🔐 Default Role Overview

| Role | Intended For | Key Permissions |
| --- | --- | --- |
| **Admin** | System administrators, owners | Full access to all features, settings, users, wages, forms, time tracking, boards, reports |
| **Manager** | Department heads, senior staff | Access to manage teams, time cards, limited project/board/form control, partial access to user management |
| **Supervisor** | Field leads, team leaders | Can manage team members’ time cards, forms, certifications, but limited user/system config access |
| **Worker** | Field staff, general employees | Can clock in/out, fill assigned forms, view own profile and schedule; no access to admin-level tools |

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## **🛠️ Where to View & Modify Default Roles**

1.  Go to **Settings > Roles and Permissions**.
2.  Click on any of the default roles to view current permission settings.
3.  You can modify the default permissions to suit your needs.

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## **🧠 When to Use Each Role**

### 👤 Worker

-   Most restricted role.
-   Ideal for laborers, tradespeople, or any user who only needs to clock in/out and complete assigned tasks.

### 👷 Supervisor

-   Add this role to users who need to:
    -   Manage their team’s time
    -   Approve time cards
    -   Upload certifications
-   Does **not** have access to system-wide or financial data by default.

### 🧑‍💼 Manager

-   Use for users who need:
    -   Partial control over users, teams, and schedules
    -   Reporting access
    -   Form and board visibility

### 👨‍💻 Admin

-   Reserved for trusted internal users (owners, head office).
-   Has **unrestricted access** to everything in the platform, including settings and financials.

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## **🧩 Tip: Customize or Extend These Roles**

You are not limited to just these four roles. You can:

-   Modify default permissions for any role.
-   Create **custom roles** (covered in the next article).
-   Control which existing roles can **view or manage** new custom roles.

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## **⚠️ Important Notes**

-   **Position** is the field in the user profile that links a user to their assigned role.
-   Permissions are **role-based only** — Ontraccr does not currently support user-level overrides.
-   Some permissions (like viewing wages) are sensitive and **should be disabled** for non-admin roles.

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## 📌 **Summary**

The four default roles in Ontraccr provide a flexible foundation for managing user access. With clear separation between worker-level access and administrative control, you can delegate responsibility without compromising data security or system integrity.