---
title: "Cost Code Billing Report"
url: "https://help.ontraccr.com/en/article/cost-code-billing-report"
language: "en"
last_updated: "2025-06-26T18:07:40.648Z"
---

# Cost Code Billing Report

## **💵 Cost Code Billing Report**  
 

The **Cost Code Billing Report** in Ontraccr helps you understand the **billable value**, **actual cost**, and **profit margin** associated with each cost code used on your projects. It compares what you're charging clients versus what the work actually cost, making it an essential tool for **billing oversight** and **project profitability tracking**.

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## **📍 Accessing the Report**

1.  Go to the **Reports** section via the sidebar.
2.  Click **Reports** again to load the main hub.
3.  Select **Cost Code Billing** from the list of standard reports.

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## **🧭 What This Report Displays**

Each project includes a breakdown of all its associated cost codes. Data is split into two main views:

-   **Project-Level Summary**:
    -   **Project Name**
    -   **Billing Total**
    -   **Cost Total**
    -   **Profit Total**
-   **Cost Code-Level Detail**:
    -   **Cost Code Number**
    -   **Cost Code Name**
    -   **Category** (Labor, Material, Overhead)
    -   **Billed Hours** and **Billed Days**
    -   **Billed Amount**
    -   **Cost Hours** and **Cost Days**
    -   **Cost Amount**
    -   **Profit**

You’ll also find a **Global Codes section** at the bottom (rarely used; most activity is project-specific).

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## **🧮 How Values Are Calculated**

-   **Billing Amounts**: Based on the **billing rate** set on each cost code (hourly or daily).
-   **Cost Amounts**:
    -   If employee wages are configured → cost = wage × hours.
    -   If a cost code has a predefined cost rate → cost is derived from that.
-   **Profit** = Billed Amount − Cost Amount

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## **🔍 Filtering & Searching**

**Date Range**: Filter by pay period, preset ranges, or custom date range.

**Project Search**: Use the search bar to find a specific project.

⚠️ You can search by project, but not by cost code.

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## **📁 Exporting Options**

To share or analyze this report outside Ontraccr:

-   Click the **three-dot icon** (top-right)
-   Choose from:
    -   **Export to Excel**
    -   **Export to PDF**
    -   **Export by Project (PDF)** — grouped format by project

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## **🧠 Use Cases**

-   **Invoicing checks**: Ensure billing aligns with tracked hours and cost codes.
-   **Job costing analysis**: Identify which tasks (cost codes) are most or least profitable.
-   **Audit prep**: Share a full breakdown of hours billed versus actual internal costs.

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## **📌 Pro Tips**

-   **Set both employee wages and billing rates** to get accurate margin data.
-   Use this report to identify underperforming cost codes or budget leakage.
-   Save filtered versions if you're regularly reviewing profitability by phase, division, or date range.