---
title: "Checking In / Out Equipment"
url: "https://help.ontraccr.com/en/article/checking-in-out-equipment"
language: "en"
last_updated: "2025-06-08T19:38:01.709Z"
---

# Checking In / Out Equipment

## **🔄 Checking In / Out Equipment (Web & Mobile)**  
 

## 📘 **Overview**

Ontraccr allows users to **check in** and **check out** equipment to specific projects or locations. This feature helps teams track where each asset is being used in real time. It works on both **web and mobile**, with visual indicators showing whether a piece of equipment is currently active or idle.

This article covers how to check equipment in or out, how the system tracks status, and how users can manage equipment usage in the field.

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## **✅ Check-In Overview**

When a piece of equipment is checked in:

-   It is considered **active**
-   A **timer starts** tracking its usage duration
-   It is visually marked with a **black box**
-   A record is added to the equipment's **Timeline** (web only)

When checked out:

-   It becomes **inactive**
-   The timer stops
-   The black box returns to **gray**
-   Usage is logged in the audit trail

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## **🖥️ How to Check In Equipment (Web)**

Go to the **Equipment Page**

Locate the equipment

**Do not** click on the card itself

Instead, click the **gray box** showing a timer icon (if available)

A popup will appear asking where to check it in:

-   **Project** (select from dropdown)
-   **Location** (enter text manually)

Hit **Check In**

### Toggle Options:

-   Toggle between **Project** or **Location** mode
-   Project selection links the equipment to a real job site
-   Location mode allows free-form entry (e.g., “Warehouse 3”)

✅ Once checked in, the gray box becomes black with a running timer.

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## **📱 How to Check In Equipment (Mobile)**

1.  Open the Ontraccr mobile app
2.  Open an equipment profile (via scan or browse)
3.  Tap the **Check-In tab**
4.  Select a project or type in a location
5.  Tap **Check In**

The timer starts and is visible on both the profile and Equipment Page.

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## **🔁 How to Switch or Check Out**

To change or end a check-in session:

1.  Tap the **black box** (web or mobile)
2.  Choose one of the following:
    -   **Switch** — Move the equipment to a new project/location
    -   **Check Out** — End the usage session

All actions are recorded in the **Timeline** tab (web only), including:

-   Who checked it in
-   When it was checked in/out
-   Which project or location was selected

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## **🔍 Visual Indicators**

| Box Color | Status |
| --- | --- |
| **Gray** | Inactive (not checked in) |
| **Black** | Active (checked in, timer running) |

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## **🧠 Use Case Example**

**Scenario**: A field crew needs to track which excavators are currently deployed on the "Cadence Project".

-   Supervisor checks in 3 excavators to the project via web
-   Each equipment profile shows a **black box** with a timer
-   Crew members can later view Timeline history to see usage duration
-   When equipment returns, it's **checked out** and shown as inactive

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