---
title: "Assigned Form Display Settings: Show Key Data in the Log Without Opening Forms"
url: "https://help.ontraccr.com/en/article/assigned-form-display-settings-show-key-data-in-the-log-without-opening-forms"
language: "en"
last_updated: "2025-05-26T20:39:09.551Z"
---

# Assigned Form Display Settings: Show Key Data in the Log Without Opening Forms

## 📄 Assigned Form Display Settings: Show Key Info in the Log Without Opening Forms  
 

In Ontraccr, you can configure which **fields appear in the assigned or approval logs**—so users can quickly preview key form info without opening each one. This saves time and improves clarity across teams handling high volumes of forms.

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## 👀 What Are Assigned Form Display Settings?

These settings let you choose **which fields from your form** will show up in:

-   The **Assigned** tab (for users assigned to a form)
-   The **Approval** log (for users who need to approve it)

This gives users **high-level insight** into the form at a glance.

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## 🛠 How to Configure Assigned Display Fields

1.  Go to **Forms → Templates**
2.  Create or edit a form
3.  In **Step 1: Details**, scroll to `**Assigned/Approved Form Display**`
4.  Click **Add Field +**
5.  Use the **dropdown menu** to select fields from your form
6.  Click **Save** after each selection
7.  Repeat steps 4-6 to add multiple fields

You can choose multiple fields to show in the log.

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## 📥 What the User Sees

When a form is:

-   **Assigned to someone** → They’ll see the selected fields directly in the **Assigned tab**
-   **Sent for approval** → Approvers will see those fields in the **Approval tab**

No need to open the form unless they need to take action.

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## 🧠 Use Case Examples

| Display Field | Why It's Helpful |
| --- | --- |
| Project Name | Shows which job the form relates to |
| Billing Email | Confirm client or contact before opening |
| Safety Violation? | Flag forms that need attention |
| Worksite Address | Surface location without clicking through |

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## 💡 Tips & Best Practices

-   Choose **high-signal fields** (project, status, flags—not long answers)
-   Keep it to **2–3 fields** max to avoid cluttering the log

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## ⚠️ Important Notes

-   Fields must already exist in your form before they can be selected here
-   Works best when fields are either **pre-filled**, required, or consistently used

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