---
title: "Adding Materials Manually in Ontraccr"
url: "https://help.ontraccr.com/en/article/adding-materials-manually-in-ontraccr-overview"
language: "en"
last_updated: "2025-06-08T18:11:32.477Z"
---

# Adding Materials Manually in Ontraccr

## 🔧 **Adding Materials Manually in Ontraccr**   
  
**Overview**

Ontraccr allows you to manually add individual materials to your database with rich detail — including cost, pricing, inventory, suppliers, and job costing fields. This is ideal when adding a few items one at a time or when building your database from scratch.

This article walks you through the full process of creating a new material manually, including all required and optional fields.

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## **🛠️ How to Add a Material**

1.  Navigate to the **Materials Page**.
2.  Click the **“Add +”** button.
3.  Select **“Add Material”**.
4.  A form will slide in from the right.

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## **🧾 Required Fields**

You must complete these fields to save a new material:

-   **Name** – e.g., “Tech Cable 10ft”
-   **Description** – Brief explanation or specs.
-   **Part Number** – Use your internal code or “N/A” if not applicable.
-   **Division** – Only required if your account has multiple divisions configured.

📌 *Tip:* You can use pseudo part numbers if your parts don’t have one.

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## **📋 Optional Fields (Highly Recommended)**

### 🔹 **Supplier**

Specify the vendor or manufacturer (e.g., “Home Depot”).

### 🔹 **Cost & Markup**

-   **Cost**: What you pay (e.g., $5)
-   **Markup %**: Adds margin automatically.
-   **Price**: Calculated as `Cost + Markup`

📌 Use Case: Add 30% markup to all wood items to automatically generate customer pricing.

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## **🧱 Labor Pricing (Optional)**

-   **Labor Cost**: How much it costs to install/use one unit.
-   **Labor Markup**: Apply a profit margin.
-   **Labor Price**: Auto-calculated based on markup.

📌 *Example:* $2 labor cost + 50% markup → $3 labor price

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## **📏 Units of Measure**

-   Choose from default units like:
    -   Each, Square Feet, Pounds, Gallons, Tons, etc.
-   Or type in your own **custom unit** (e.g., “per van”).

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## **🧾 Job Costing with Cost Codes (Optional)**

Linking materials to cost codes improves job costing accuracy:

-   If tied to a **cost code**, the material will be categorized correctly in project costing.
-   If **no cost code**, the material will be logged as **uncategorized**.

📌 *Use Case:* All wires tagged under “Electrical Materials” cost code

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## **📦 Inventory Tracking (Optional)**

Skip this section if you’re not tracking inventory.

### 🔸 **Quantity Threshold**

-   Set a **reorder threshold** (e.g., 10).
-   When inventory drops below this, admins will receive an **automated email alert**.

### **🔸 Quantity by Location**

-   Add storage locations (e.g., Warehouse A, Truck 1).
-   Specify **how much stock is available** at each location.

### **🔸 Quantity Allocated vs. Available**

-   Allocated = reserved for jobs
-   Available = total - allocated

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## **🧾 Final Step: Submit**

Once you’ve completed all desired fields:

1.  Click **Submit**.
2.  The material is now saved in your database.

You can view and edit it at any time by clicking the item from the list.

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## **🧠 Real Use Cases**

-   Add a specialized part from a new vendor.
-   Add a commonly-used consumable with labor install cost.
-   Track stock across multiple job trucks or warehouses.